Job Introduction
The IOPC is on a transformation journey and this role offers an opportunity to be at the heart of it by joining a dynamic Executive Support Services Team (ESS). The Executive Support Services team delivers high quality executive support to the IOPC senior leadership team and has a key role in enabling the delivery of the IOPC strategic objectives.
This newly established team forms part of a matrix management structure which allows team members to thrive in a fast-paced, high performing and collaborative environment.
As the Senior Executive Support you will be work closely with and provide personal support to either the Deputy Director General of Strategy, Engagement & Comms or the Deputy Director General of Investigations, Oversight & Casework. You will develop deep insights into the work of the organisation at a strategic level and with this, provide a high level of support and advice to the Deputy Director Generals, enabling them to perform at the highest level.
You will provide direct line management to the Executive Assistant to the Deputy Director General and work together to ensure highly effective tailored and focused executive support for the individual.
You will quickly establish effective working relationships across the IOPC Senior team and specifically with the Director General’s Office and the Executive Support Services Team, delivering seamless executive support to the organisation.
This vacancy is using Success Profiles, to find out more, please click here.
At application stage, we'll assess you against Experience and the following Behaviours at Senior Executive Officer (SEO) level:
- Delivering at Pace
- Communicating and Influencing
If you are shortlisted for interview, we'll provide further details of what will be assessed.
Main Responsibility
- To act in a key advisory capacity to the Deputy Director General in matters across the business.
- Assisting in the development and implementation of business strategies, providing insights, and facilitating strategic meetings.
- Ensuring the Deputy Director General is fully prepared for meetings, providing briefings, action updates and stakeholder information to ensure they can achieve the meeting objectives.
- Preparing speeches, speaking notes and briefings using authentic application of voice and tone of the speaker.
- To draft reports, non-routine correspondence and communication material on behalf of the Deputy Directors Generals (for both internal and external stakeholders).
- Assisting in the creation and revision of IOPC policies, relevant to the Deputy Director General’s business area.
- To identify areas of potential organisational risk across the business and to demonstrate initiative to make judgements on appropriate mitigating actions, including an assessment of whether risks/issues require further escalation to the Deputy Director General and or Director General/Chief of Staff.
- To handle and lead discrete pieces of work on behalf of the Deputy Director General.
- Acting decisively in urgent situations, implementing contingency plans, and maintaining communication to ensure business continuity and mitigate risks.
- Lead on solutioning high priority issues that are escalated to Deputy Director Generals, collaborating with and influencing relevant colleagues to an effective resolution.
- To assist the Deputy Director General with preparing for delivering Drive and performance management of direct reports.
- Provide support with budget management, processing and interpreting finance reports, and conducting preliminary financial analysis to aid in decision-making.
- To provide direct line management to the Executive Assistant (G10) ensuring high quality and performance in the delivery executive support to the individual.
- Manage and protect the Deputy Director General’s time, through close working with the Executive Assistant.
- To work closely with the wider Director Generals office and Executive Support team ensuring that seamless executive support service is delivered.
The Ideal Candidate
Experience & Qualifications
- Knowledge of the work of the IOPC and the wider public sector environment.
- Previous experience of providing executive support to a senior leader.
- Experience of preparing high level professional reports and documents for both internal and external senior audiences.
- Experience of drafting speaking notes and speeches with authentic application of voice and tone of the speaker.
- Experience of working with diverse groups, networking and building professional productive relationships.
- Line management experience, focused on delivering high performance and quality.
- Proven track record of delivery, demonstrating an analytical approach to making judgements and decisions in a fast moving and fluctuating working environment.
- Experience of project managing cross directorate/ organisational initiatives.
- Evidence of having acted with discretion to deal appropriately with confidential matters.
Skills and Abilities
- Demonstrable ability to communicate effectively, both verbally and in writing, with experience in building relationships with a diverse and challenging group of stakeholders.
- Proficiency in the use of ICT, including MS Office, Word, Excel, PowerPoint, SharePoint and MS Teams.
- Task management - ability to manage a fluctuating workload and adapt to fast moving demands.
- Trouble shooter with ability to quickly understand an issue and apply a fix.
- Demonstrable ability to quickly grasp new/complex concepts and assimilate information quickly.
- Comfortable taking decisions within a clear framework of delegation.
The role requires clearance to BPSS
National security vetting: clearance levels - GOV.UK (www.gov.uk)
Reasonable Adjustments
- Extra time for presentations or interview questions
- Formatting changes such as colours for text or background on written assignments
- Questions presented in writing during interviews
If you require any reasonable adjustments to our recruitment process, please email recruitment@policeconduct.gov.uk
#IND
Package Description
- 27.5 days paid annual leave (increasing with service to 32.5 days)
- Options to carry over, buy or sell annual leave
- Civil Service pension
- Civil Service maternity leave package
- PAM employee assistance programme
- Access to Civil Service Sports Council (CSSC) membership
- Cycle to work scheme
- Opportunity to enjoy the latest home and electronics in a more affordable way provided by Vivup
- Car Leasing Scheme
- Staff networks focused on each of the protected characteristics – run for staff, by staff:
- Enable Network
- Welsh Network
- Pride and LGBTQI+ Network
- Sex and Family Network
- Race, Religion and Belief Network
- Learning and development tailored to your role
- An environment with flexible working options
- A culture encouraging inclusion and diversity behaviours
Additional Information:
The IOPC is not eligible to participate in the Civil Service transfer process, therefore successful candidates will not be able to transfer to the IOPC on their existing terms and conditions.
The IOPC does not participate in the UK Visa Sponsorship Scheme therefore, candidates will have to provide evidence of their Right to Work in the UK if offered a role with us.
This role is exempt from the Rehabilitation of Offenders Act 1974, therefore a standard Disclosure and Barring Service (DBS) check will be carried out for the successful candidate during the pre-employment process.
Any move to the Independent Office for Police Conduct from another employer will mean you can no longer access childcare vouchers. This includes moves between government departments. You may, however, be eligible for other government schemes, including Tax Free Childcare. Determine your eligibility at https://www.childcarechoices.gov.uk
Although we are currently unable to guarantee a longer or more permanent contract, if the role can be extended or made permanent, the successful post holder may be offered the role firstly without further interview.
Emotional Consideration:
In performing this role, you will have regular exposure to distressing material which will likely be impactful, traumatic and challenging. Given the nature of the work, it is also possible that you will have contact with individuals who are experiencing extreme distress. The IOPC recognises this and offers all staff a range of wellbeing provisions, including TRiM (Trauma Risk Management) peer-to-peer support, a dedicated Wellbeing Advisor, and access to free confidential counselling. All staff are strongly encouraged to proactively access and engage with the support available. If you would like to speak about this element of the role with somebody already doing similar work at the IOPC, please contact recruitment@policeconduct.gov.uk and this can be arranged.
Rydym yn croesawu ymgeiswyr i ymgeisio am rolau trwy gyfrwng y Gymraeg fel eu dewis iaith.
About the Company
As a completely independent organisation, the IOPC seeks to uphold the rights of the public and investigate the most serious matters, including deaths following police contact, to promote learning and influence change in policing. The IOPC is an organisation steeped in history, influenced by significant figures such as Stephen Lawrence and Sir William Macpherson. We are looking for people to uphold our core values, and in return we will give you a supportive and inclusive work environment to flourish in.
Working conditions
Making the IOPC a great place to work is one of our key priorities. We are pleased to offer a unique hybrid working model based on business needs, balanced with the needs of our colleagues.
The IOPC hybrid working policy requires all staff to work 20% of their contractual hours at their office base (or another office for business reasons) 1 September 2024, increasing to 40% from April 2025. Office attendance time includes in-person training, meetings with stakeholders and families, and attending events.
Be yourself
The IOPC is committed to promoting equality and valuing diversity in everything we do. Our vision is to be, and to be seen as, a leader in inclusive employment and services, demonstrating this ethos in everything that we do.
- As a silver standard Stonewall employer, we continue to commit to being a LGBTQ+ employer through the work of our Pride LGBTQ+ Staff Network, creating welcoming environments for lesbian, gay, bi and queer people.
- We are pleased to share that we are a signatory of the Business in the Community Race at Work Charter. The Charter is composed of five calls to action for leaders and organisations across all sectors.
- Being a Disability Confident employer, the IOPC is dedicated to removing the barriers for disabled people to thrive in the workplace.
- Our Staff Networks are constantly working to make the IOPC the leaders of inclusive employment, from our Allyship Programme to Welsh Language Standards and our Know the Line Policy, we are constantly seeking new ways to create an environment for all to develop and thrive.
