Job Introduction

As the IOPC Archive Lead, you will be welcomed into a dynamic and inclusive records management team leading the archiving strand of our Record Management processes. This role is suitable for experienced managers who specialise in the archiving stages of the data lifecycle. The role is suited to those with experience of delivering Public Records Act responsibilities and leading transfers to archiving repositories, including The National Archives. The role overseas the delivery of our busy and complex archiving functions; relating to the Hillsborough Stadium Disaster of 1989 and our wider IOPC information and data archiving requirements. You will be part of the Data and Information function within our DDaT services.

You will lead the delivery of the IOPC archiving requirements supported by the Archivist team. You will lead all aspects of your team’s effectiveness through delivery planning and scheduling of work and undertaking quality assurance, as well overseeing cataloguing and sensitivity review work. You will lead on engagement with off site Archiving, including applications to Advisory Panels and agreeing transfer processes.

As a Public Records Act Officer within the IOPC you can expect to work in a progressive and dynamic organisation with declared and strong core values. These values influence our plans, service delivery and engagement with complainants, the police and all our stakeholders.

Role Description

To work within IOPC Data and Information function to enable the effective data management for archiving of;

IOPC investigations and materials in relation to our role overseeing the Police complaints process.
Material relating to the Hillsborough Stadium Disaster of 1989

Role Description

To lead the work within IOPC managing the archiving aspects of the data lifecycle. The post holder be the general manager of archive material, conducting and delegating the functions needed for the PRA requirements for our business including the Hillsborough legacy activity.

This vacancy is using Success Profiles, to find out more, please click here.

As part of the application process, you will be asked to complete a statement of suitability based on the essential criteria.

Main Responsibility

- To lead the Archiving team to all aspects of the archiving requirements of the data lifecycle. Including delivery of cataloguing, sensitivity review, redaction processes for physical and digital files, file preparation and transfer processes to meet the Public Records Act standards and IOPC delivery schedules
- To lead the archivist team including allocating and quality assuring their work to deliver and efficient and effective service.
- To deliver the IOPC requirements for preservation of digital and physical materials requirements within archiving including specialist advice on preservation and digitisation where appropriate
- To develop and deliver in training awareness for the IOPC teams in relevant processes related to the Public Records Act
- To ensure a wide range of stakeholders can easily navigate the IOPC generated archives by developing detailed indexes and descriptions against agreed naming conventions, with clear glossary and taxonomy.
- Lead in the development of policies relating to the archiving management of records in addition to internal policies such as Salvage Recovery Plans and Business Continuity plans.
- To ensure at all times that information contained within the collection is managed lawfully under the terms of the Data Protection 2018 and Freedom of Information Acts.
- To work cooperatively, communicate and consult with appropriate colleagues within the IOPC investigations directorate and build effective working relationships.
- Any other relevant duties appropriate to the grade as may be required.
- All duties and responsibilities should be carried out in accordance with agreed IOPC policies and procedures.

The Ideal Candidate

Essential Experience

- Extensive Experience of leading Organisational compliance with the Public Records Act, including cataloguing standards, developing or leading sensitivity reviews, redaction, file preparation and preservation.
- A minimum of 1 year archiving management level employment, post graduate experience or equivalent.
- Supervisory experience of leading team delivery of the development and embedding of archiving requirements of data lifecycle management including transfer processes to TNA or similar.
- Knowledge of relevant legislation, standards and procedures in relation to collections management, including the Public Records Act, and Copyright Act
- Experience of managing archival collections to recognised environmental standards and managing and performing tasks to ensure the preservation of collections
- Experience of project management including archive digitisation projects.
- Experience of working to tight deadlines and adjusting working practices accordingly.
- Experience of driving compliance of Data Protection and Freedom of Information requirements.
- Experience of working with discretion, confidentiality and sensitivity
- Postgraduate degree level, in Archive and Records Management or equivalent experience.

Desirable Experience

Experience of working in an investigation and inquiry archiving environment
Experience of working in a public sector archiving environment
Experience of working directly with The National Archives
Experience of use of HOLMES

The role requires a Standard DBS check.

National security vetting: clearance levels - GOV.UK (www.gov.uk)

Reasonable Adjustments

The IOPC is a diverse and inclusive workplace and we want to help you demonstrate your full potential whatever type of assessment is used. We are open to providing you with the tools you need to succeed. Whilst this list is not exhaustive, please see potential reasonable adjustments below that we can provide:

Extra time for presentations or interview questions
Formatting changes such as colours for text or background on written assignments
Questions presented in writing during interviews

If you require any reasonable adjustments to our recruitment process, please email recruitment @policeconduct.gov.uk

Package Description

27.5 days paid annual leave (increasing with service to 32.5 days)
Options to carry over, buy or sell annual leave
Civil Service pension
Civil Service maternity leave package
PAM employee assistance programme
Access to Civil Service Sports Council (CSSC) membership
Cycle to work scheme
Opportunity to enjoy the latest home and electronics in a more affordable way provided by Vivup
Car Leasing Scheme
Staff networks focused on each of the protected characteristics – run for staff, by staff: Enable Network, Welsh Network, Pride and LGBTQI+ Network, Sex and Family Network, Race, Religion and Belief Network, Age Network
Learning and development tailored to your role An environment with flexible working options A culture encouraging inclusion and diversity behaviours

Additional Information:

The IOPC is not eligible to participate in the Civil Service transfer process, therefore successful candidates will not be able to transfer to the IOPC on their existing terms and conditions.

The IOPC does not participate in the UK Visa Sponsorship Scheme therefore, candidates will have to provide evidence of their Right to Work in the UK if offered a role with us.

This role is exempt from the Rehabilitation of Offenders Act 1974, therefore a standard Disclosure and Barring Service (DBS) check will be carried out for the successful candidate during the pre-employment process.

Any move to the Independent Office for Police Conduct from another employer will mean you can no longer access childcare vouchers. This includes moves between government departments. You may, however, be eligible for other government schemes, including Tax Free Childcare. Determine your eligibility at https://www.childcarechoices.gov.uk

Emotional Consideration:

In performing this role, you will have occasional exposure to distressing material which will likely be impactful, traumatic and challenging. Given the nature of the work. The IOPC recognises this and offers all staff a range of wellbeing provisions, including TRiM (Trauma Risk Management) peer-to-peer support, a dedicated Wellbeing Advisor, and access to free confidential counselling. All staff are strongly encouraged to proactively access and engage with the support available. If you would like to speak about this element of the role with somebody already doing similar work at the IOPC, please contact recruitment@policeconduct.gov.uk and this can be arranged.

Rydym yn croesawu ymgeiswyr i ymgeisio am rolau trwy gyfrwng y Gymraeg fel eu dewis iaith.

#IND

About the Company

As a completely independent organisation, the IOPC seeks to uphold the rights of the public and investigate the most serious matters, including deaths following police contact, to promote learning and influence change in policing. The IOPC is an organisation steeped in history, influenced by significant figures such as Stephen Lawrence and Sir William Macpherson. We are looking for people to uphold our core values, and in return we will give you a supportive and inclusive work environment to flourish in.

Be yourself

The IOPC is committed to promoting equality and valuing diversity in everything we do. Our vision is to be, and to be seen as, a leader in inclusive employment and services, demonstrating this ethos in everything that we do.

As a silver standard Stonewall employer, we continue to commit to being a LGBTQ+ employer through the work of our Pride LGBTQ+ Staff Network, creating welcoming environments for lesbian, gay, bi and queer people.
We are pleased to share that we are a signatory of the Business in the Community Race at Work Charter. The Charter is composed of five calls to action for leaders and organisations across all sectors.
Being a Disability Confident employer, the IOPC is dedicated to removing the barriers for disabled people to thrive in the workplace.
Our Staff Networks are constantly working to make the IOPC the leaders of inclusive employment, from our Allyship Programme to Welsh Language Standards and our Know the Line Policy, we are constantly seeking new ways to create an environment for all to develop and thrive.

Apply