Procurement and Contracts Manager

Main Responsibility

Delegated Authority

• The post holder has the authority to sign contracts up to £500,000 on behalf of the IOPC in accordance with the Home Office (HO) Delegation Framework,

 Procurement Projects

• Lead on the procurement of goods and services as required ensuring compliance with Government, Home Office and IOPC procurement regulations at all times.
• Support managers in key procurement activities across the organisation and drive understanding of good procurement management across the IOPC through the proactive provision of training, coaching, information and advice.
• Develop strong and productive relationships with the Home Office Commercial Unit and maintain up to date expert knowledge of developments and best practice in public sector procurement.
• Work closely across the Procurement team to ensure compliance and best value of all supplier contracts.
• Mentor, advise and develop the Procurement Support Officer and Procurement Assistant.
• Line management responsibility may be required.
• Attend the IOPC Procurement Board.
• Ensure that the IOPC Contract Register and Procurement Pipeline is kept up to date and all contractual documents (hard copies and electronic versions) are filed;
• Assist in the development of relevant policies and guidance.

Contract Management

• Provide assurance that contracts are managed efficiently and effectively;
• Advise Business owners on the monitoring of supplier performance;
• Monitor contracts’ lengths to ensure that exit strategies are put in place and that retenders are commenced in a timely fashion;
• Prepare and execute IOPC contracts ensuring compliance with government frameworks contractual requirements are adhered to.
• Negotiate contractual terms and conditions with all potential suppliers prior to finalising and signing contracts;
• Work collaboratively across the IOPC to deliver set objectives and promote influence of the procurement team;
• Commission legal advice as required
• Implement realistic, cost effective, and challenging plans for the provision and development of procurement services to meet IOPC needs, ensuring maximum value for money is achieved.
• Support to Head of Procurement and managers across the IOPC on procurement activity and drive understanding of procurement rules and best practice through the provision of training, information and advice;
• Provide support and advice to staff across the IOPC on our contractual terms and conditions and also our contractual obligations on government framework contracts;
• Ensure that up to date advice and guidance about procurement is available on the IOPC Hub.
• Develop and maintain strong and productive relationships with the Home Office Commercial Directorate and other government bodies.

Please refer to the Job Description for full role responsibilities. 

The Ideal Candidate

The Ideal Candidate:

• Relevant professional qualification (preferably MCIPS)
  • At least three years experience of commercial procurement and contract management
  • Knowledge of public procurement regime and the law relating to procurement
  • Experience of developing effective working relationships, including working with a wide variety of third party suppliers and negotiating terms of business
  • Experience of managing or being involved in major procurement exercises
  • Evidence of managing procurement in a devolved multi-site environment

The role requires clearance to BPSS

National security vetting: clearance levels - GOV.UK (www.gov.uk)

 We believe that diverse perspectives contribute to a more innovative and dynamic workplace. We actively encourage applications from individuals who are typically under-represented or disadvantaged in society. This includes women, people from ethnically diverse backgrounds, parents and carers, and disabled candidates, including neurodiverse candidates. 

We are committed to providing equal opportunities for all applicants and creating an inclusive environment where diverse perspectives are valued and supported.

 Reasonable Adjustments:

The IOPC is a diverse and inclusive workplace, and we want to help you demonstrate your full potential whatever type of assessment is used. We are open to providing you with the tools you need to succeed. Whilst this list is not exhaustive, please see potential reasonable adjustments below that we can provide:

• Extra time for presentations or interview questions
• Formatting changes such as colours for text or background on written assignments
• Questions presented in writing during interviews

If you require any reasonable adjustments to our recruitment process, please email recruitment@policeconduct.gov.uk 

Package Description

What we Offer:

• 27.5 days paid annual leave (increasing with service to 32.5 days) 
• Options to carry over, buy or sell annual leave
• Voluntary Health Cash Plan provided by BHSF
• Civil Service pension
• Civil Service maternity leave package
• PAM employee assistance programme
• Access to Civil Service Sports Council (CSSC) membership
• Cycle to work scheme
• Opportunity to enjoy the latest home and electronics in a more affordable way provided by Vivup
• Car Leasing Scheme
• Staff Networks focussed on each of the protected characteristics - run for staff, by staff: Enable Network, Age Network, Welsh Network, Pride and LGBTQ+ Network, Sex and Family Network, Race, Religion and Belief Network
• Learning and development tailored to your role.
• An environment with flexible working options
• A culture encouraging inclusion and diversity

Additional Information:

The IOPC is not eligible to participate in the Civil Service transfer process, therefore successful candidates will not be able to transfer to the IOPC on their existing terms and conditions.

The IOPC does not participate in the UK Visa Sponsorship Scheme therefore, candidates will have to provide evidence of their Right to Work in the UK if offered a role with us.

This role is exempt from the Rehabilitation of Offenders Act 1974, therefore a standard Disclosure and Barring Service (DBS) check will be carried out for the successful candidate during the pre-employment process.

Any move to the Independent Office for Police Conduct from another employer will mean you can no longer access childcare vouchers. This includes moves between government departments. You may, however, be eligible for other government schemes, including Tax Free Childcare. Determine your eligibility at https://www.childcarechoices.gov.uk

Rydym yn croesawu ymgeiswyr i ymgeisio am rolau trwy gyfrwng y Gymraeg fel eu dewis iaith.

About the Company

Be yourself:

The IOPC is committed to promoting equality and valuing diversity in everything we do. Our vision is to be, and to be seen as, a leader in inclusive employment and services, demonstrating this ethos in everything that we do. 

• As a silver standard Stonewall employer, we continue to commit to being an LGBTQ+ employer through the work of our Pride LGBTQ+ Staff Network, creating welcoming environments for lesbian, gay, bi, trans and queer people. 
• We are pleased to share that we are a signatory of the Business in the Community Race at Work Charter. The Charter is composed of five calls to action for leaders and organisations across all sectors. 
• Being a Disability Confident employer, the IOPC is dedicating to removing the barriers for disabled people to thrive in the workplace.
• Our Staff Networks are constantly working to make the IOPC the leaders of inclusive employment, from our Allyship Programme to Welsh Language Standards and our Know the Line Policy, we are constantly seeking new ways to create an environment for all to develop and thrive.