Job Introduction
As a Portfolio Management Office (PMO) Officer, you will be welcomed into a dynamic and inclusive PMO Team who have the responsibility of ensuring best project management practices and standards are met, and that maximum benefits and value are delivered by our programmes and projects so that the IOPC’s strategic objectives are achieved.
The Business Development function is part of the Directorate of Strategy and Impact. It operates nationally and is responsible for developing the IOPC’s corporate strategy as well as helping the business to deliver that strategy. The Business Development function helps to ensure the integrity of the strategy is maintained through the delivery of projects and programmes and ensures that effective governance is in place to provide assurance to the Director General and the IOPC’s Unitary Board.
The purpose of the PMO officer is to support/ ensure programme and projects achieve benefits and value. You will do this through co-ordinating, planning, controlling reporting and analysing this activity to support decision makers to ensuring our strategic objectives are achieved. The PMO Officer will help provide insight, information and support which strengthens project governance and enables prioritisation decisions and effective allocation of resources. The PMO Officer will help ensure that programmes and projects are being implemented in the right way so that they are more likely to realise their anticipated benefits.
We'll assess you against these Level 2 behaviours during the selection process:
- Communicating and influencing
- Making effective decisions
- Managing a quality service
This vacancy is using Success Profiles, to find out more, please click here.
Throughout the recruitment process we will also assess your Experience, Strengths, Technical skills and Values. As part of the application process, you will be asked to complete three behavioural and one experience based questions based on the essential criteria.
Anticipated assessment and interview dates are mid/late May 2024.
Main Responsibility
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Working with and supporting colleagues from across the organisation to deliver the IOPC’s Strategy and reporting on programmes and project performance by analysing critical issues and making recommendations so that effective management decisions can be made.
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Work with the business areas to identify, categorise and initiate appropriate governance methods and processes for new projects.
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Monitor the delivery of the portfolio & programme-level risk and issue registers and activities against plans, challenging progress as appropriate, and reporting on the impact on strategic objectives.
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Providing professional guidance about project management to colleagues across the organisation, including project managers and senior responsible owners (SROs).
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Supporting assurance reviews of programmes/projects as appropriate and helping to oversee implementation of recommendations stemming from these reviews.
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Ensure the agreed project management methods, standards and processes are being followed throughout the project lifecycle.
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Producing regular analysis and reporting on the progress of projects and programmes.
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Provide support to the Transformation Programme by co-ordinating project activities and events, such as capturing minutes, actions & decisions, and overseeing that recommendations from audits and other reviews are completed.
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Manage professional relationships and engage with a wide range of stakeholders both internal and external.
The Ideal Candidate
Essential Experience
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Providing advice and guidance to Project Managers in the management of projects and /or programmes.
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Project management approaches, particularly the ability to tailor an approach to ensure it is proportionate and appropriate to the task.
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Monitoring progress on key deliverables, identifying and managing risks to delivery and understanding impact on strategic objectives.
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Finding innovative ways of solving or pre-empting problems and facilitating delivery.
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Working in environments with multiple priorities and uncertainty.
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Building and maintaining effective working relationships with a wide range of stakeholders, using persuasion, negotiation and influencing skills.
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Proactively identifying relevant sources of information and interpreting a variety of information to draw out key issues.
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Analysing complex issues and clearly communicating them verbally and in writing.
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Experience of working in a PMO environment.
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Excellent administration and co-ordination skills.
Desirable
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Experience of project planning tools (e.g., MS Project, Visio, Power BI)
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PMO related qualification(s).
Technical
PRINCE 2 qualification or a working knowledge of PRINCE 2.
The role requires clearance to BPSS.
National security vetting: clearance levels - GOV.UK (www.gov.uk)
Reasonable Adjustments
- Extra time for presentations or interview questions
- Formatting changes such as colours for text or background on written assignments
- Questions presented in writing during interviews
If you require any reasonable adjustments to our recruitment process, please email campaigns@policeconduct.gov.uk
Package Description
- 27.5 days paid annual leave (increasing with service to 32.5 days)
- Options to carry over, buy or sell annual leave
- Civil Service pension
- Civil Service maternity leave package
- PAM employee assistance programme
- Access to Civil Service Sports Council (CSSC) membership
- Cycle to work scheme
- Opportunity to enjoy the latest home and electronics in a more affordable way provided by Vivup
- Car Leasing Scheme
- Staff networks focused on each of the protected characteristics – run for staff, by staff:
- Enable Network
- Welsh Network
- Pride and LGBTQI+ Network
- Sex and Family Network
- Race, Religion and Belief Network
Learning and development tailored to your role An environment with flexible working options A culture encouraging inclusion and diversity behaviours
Additional Information:
The IOPC is not eligible to participate in the Civil Service transfer process, therefore successful candidates will not be able to transfer to the IOPC on their existing terms and conditions.
The IOPC does not participate in the UK Visa Sponsorship Scheme therefore, candidates will have to provide evidence of their Right to Work in the UK if offered a role with us.
This role is exempt from the Rehabilitation of Offenders Act 1974, therefore a standard Disclosure and Barring Service (DBS) check will be carried out for the successful candidate during the pre-employment process.
In line with the IOPC Recruitment and Selection Policy, we recommend that internal colleagues make an early application within the first seven days, so that we can see if there is enough interest within the organisation to keep the role internal for the full advert live period. Remember, we will review the number of applications after the first seven days and the role may be advertised externally after this period. See the Recruitment and Selection Policy or Guidance for further information.
Emotional Consideration:
In performing this role, you may have occasional exposure to distressing material which will likely be impactful, traumatic and challenging. Given the nature of the work, it is also possible that you will have contact with individuals who are experiencing extreme distress. The IOPC recognises this and offers all staff a range of wellbeing provisions, including TRiM (Trauma Risk Management) peer-to-peer support, a dedicated Wellbeing Advisor, and access to free confidential counselling. All staff are strongly encouraged to proactively access and engage with the support available. If you would like to speak about this element of the role with somebody already doing similar work at the IOPC, please contact humanresources@policeconduct.gov.uk and this can be arranged.
Rydym yn croesawu ymgeiswyr i ymgeisio am rolau trwy gyfrwng y Gymraeg fel eu dewis iaith.
About the Company
As a completely independent organisation, the IOPC seeks to uphold the rights of the public and investigate the most serious matters, including deaths following police contact, to promote learning and influence change in policing. The IOPC is an organisation steeped in history, influenced by significant figures such as Stephen Lawrence and Sir William Macpherson. We are looking for people to uphold our core values, and in return we will give you a supportive and inclusive work environment to flourish in.
Be yourself
The IOPC is committed to promoting equality and valuing diversity in everything we do. Our vision is to be, and to be seen as, a leader in inclusive employment and services, demonstrating this ethos in everything that we do.
- As a silver standard Stonewall employer, we continue to commit to being a LGBTQ+ employer through the work of our Pride LGBTQ+ Staff Network, creating welcoming environments for lesbian, gay, bi and queer people.
- We are pleased to share that we are a signatory of the Business in the Community Race at Work Charter. The Charter is composed of five calls to action for leaders and organisations across all sectors.
- Being a Disability Confident employer, the IOPC is dedicated to removing the barriers for disabled people to thrive in the workplace.
- Our Staff Networks are constantly working to make the IOPC the leaders of inclusive employment, from our Allyship Programme to Welsh Language Standards and our Know the Line Policy, we are constantly seeking new ways to create an environment for all to develop and thrive.
