Job Introduction
- Job Title: Legal Assistant
- Location: Sale
- Salary: £24,276 per annum
There are many opportunities to work for the IOPC outside of investigations, where your skills, experience and passion can be utilised. Within the Strategy and Corporate Services Directorate, you will find a wide variety of careers to support our organisational goals of improving confidence in policing whilst developing your own expertise.
The Legal Assistant acts as a member of the Legal Services Practice Management Team, providing a high-quality administrative support service to the General Counsel, Senior Lawyers and Lawyers across the IOPC offices.
We'll assess you against these Level 1 behaviours during the selection process:
- Managing a Quality Service
- Delivering at Pace
- Working Together
This vacancy is using Success Profiles, to find out more, please click here.
Throughout the recruitment process we will assess your Experience, Strengths and Values. As part of the application process you will be asked to complete four sift stage questions based on the essential criteria.
Candidates who reach the assesment stage will then be required to complete a Test and attend a Success Profiles Interview. The specific behaviours measured at this stage will be confirmed at a later date. Anticipated dates for interviews will be week commencing 7th August 2023 and onwards.
This advert may close early due to high applications.
Main Responsibility
- To provide high quality support services which support Legal Services as a whole and meet the needs of individual lawyers.
- To undertake archiving of the Legal paper files.
- To implement new systems, processes and ways of working and to contribute to the development and implementation of service plans, initiatives and projects.
- To maintain the Legal Services case management system, Tricostar, including the production of performance reports.
- To accurately collate and index bundles of documents, both in hard copy and electronically including for Court hearings and Misconduct Hearings
- Diary management for staff in Legal Services to include arranging meetings, booking venues, arranging catering, booking travel and accommodation etc.
- To deliver documents to Courts, Chambers and other offices.
- To create agendas for monthly team meetings and take the minutes of these meetings.
- To maintain and update where necessary the Legal Library and loose leaf books and manuals.
- To undertake basic financial tasks such as processing invoices and purchase orders, expenses for payment and cheque requests.
- Any other duties commensurate with the duties and grade of the post that may from time to time be directed.
The Ideal Candidate
- A good range of general administrative experience.
- High degree of organisational ability and attention to detail
- Self-starter, able to work unsupervised and on own initiative with the ability to prioritise and multi-task
- Excellent written and oral communication skills
- Excellent interpersonal skills, including tact, discretion and liaising with representatives from external organisations
- Good time management with the ability to evaluate competing priorities
- Demonstrable experience of team working ability
- Good IT skills, especially in relation to Microsoft Office products
- Ability to interrogate existing databases to produce management statistics.
- Able to travel to other IOPC venues and external organisations when required including occasional overnight stays.
We are unable to accept any applications from candidates who have submitted an application for this role within the previous 6 months.
Reasonable Adjustments
The IOPC is a diverse and inclusive workplace and we want to help you demonstrate your full potential whatever type of assessment is used. We are open to providing you with the tools you need to succeed, from extra time to formatting changes, to name a mere few. If you require any reasonable adjustments to our recruitment process, please email humanresources@policeconduct.gov.uk
Package Description
- 27.5 days paid annual leave (increasing with service to 32.5 days)
- Options to carry over, buy or sell annual leave
- Civil Service pension
- PAM employee assistance programme
- Access to Civil Service Sports Council (CSSC) membership
- Staff networks focused on each of the protected characteristics – run for staff, by staff
- Learning and development tailored to your role
- An environment with flexible working options
- A culture encouraging inclusion and diversity behaviours
Additional Information:
The IOPC is not eligible to participate in the Civil Service transfer process, therefore successful candidates will not be able to transfer to the IOPC on their existing terms and conditions.
The IOPC does not participate in the UK Visa Sponsorship Scheme therefore, candidates will have to provide evidence of their Right to Work in the UK if offered a role with us.
This role is exempt from the Rehabilitation of Offenders Act 1974, therefore a standard Disclosure and Barring Service (DBS) check will be carried out for the successful candidate during the pre-employment process.
Any move to the Independent Office for Police Conduct from another employer will mean you can no longer access childcare vouchers. This includes moves between government departments. You may, however, be eligible for other government schemes, including Tax Free Childcare. Determine your eligibility at https://www.childcarechoices.gov.uk
In performing this role, you will potentially have repeated exposure to distressing material which will likely be impactful, traumatic and challenging. Examples of the types of material you may encounter include: violent death scenes, post mortems, child sexual abuse, domestic violence, sexual offences, suicides in action – this is not an exhaustive list. The IOPC recognises this and offers all staff a range of wellbeing provisions, including TRiM (Trauma Risk Management) peer-to-peer support, a dedicated Wellbeing Advisor, and access to free confidential counselling. All staff are strongly encouraged to proactively access and engage with the support available. If you would like to speak about this element of the role with somebody already doing similar work at the IOPC, we will be happy to make suitable arrangements.
About the Company
As a completely independent organisation, the IOPC seeks to uphold the rights of the public and investigate the most serious matters, including deaths following police contact, to promote learning and influence change in policing. The IOPC is an organisation steeped in history, influenced by significant figures such as Stephen Lawrence and Sir William Macpherson. We are looking for people to uphold our core values, and in return we will give you a supportive and inclusive work environment to flourish in.
Be yourself
The IOPC is committed to promoting equality and valuing diversity in everything we do. Our vision is to be, and to be seen as, a leader in inclusive employment and services, demonstrating this ethos in everything that we do.
- As a silver standard Stonewall employer, we continue to commit to being a LGBTQ+ employer through the work of our Pride LGBTQ+ Staff Network, creating welcoming environments for lesbian, gay, bi and queer people.
- We are pleased to share that we are a signatory of the Business in the Community Race at Work Charter. The Charter is composed of five calls to action for leaders and organisations across all sectors.
- Being a Disability Confident employer, the IOPC is dedicated to removing the barriers for disabled people to thrive in the workplace.
- Our Staff Networks are constantly working to make the IOPC the leaders of inclusive employment, from our Allyship Programme to Operation Hotton, to Welsh Language Standards and our Know the Line Policy, we are constantly seeking new ways to create an environment for all to develop and thrive.