Job Introduction

As a Health and Safety Manager you will be welcomed into a dynamic and inclusive People team working to provide support and guidance on a range of Health and Safety (H&S) protocols. The IOPC is on a journey to develop its culture, perspectives and ethos to support the organisations core outcomes and this is your opportunity to enter into the varied world of IOPC H&S, allowing you to develop your mindset and approaches to contribute to improving the police complaints system in England and Wales.

The primary purpose of this role is to provide detailed advice and guidance to the H&S Forum and People Impact and Workforce Planning Assurance Board and work with staff members to oversee the implementation of Health and Safety legislative and best practice requirements throughout the IOPC. You will also Line Manage and support the Health and Safety Advisor. The role will also involve maintaining the health and safety management system, preparation of suitable training materials and the delivery of staff training sessions and implementation of the Annual Plan and H&S Communication Strategy.

The IOPC currently has seven offices in Cardiff, Croydon, Birmingham, London, Sale, Wakefield and Warrington. This role will be part of the People Directorate and will involve collaborative working with a variety of stakeholders including, Estates/FM staff, Operation’s staff, Committee members, and a range of other staff at all sites. There may be required interaction with external suppliers and The HSE. Therefore, this will give you the opportunity to occasionally travel to build these relationships.

Assessment process

This vacancy is using Success Profiles, to find out more, please click here. We'll assess you against these SEO Civil Service behaviours during the application process:

Leadership
Communicating & Influencing

Throughout the recruitment process we will also assess your Experience, Strengths, Technical skills and Values. 

Anticipated assessment and interview dates are estimated to take place early July 2025.

#IND

Main Responsibility

As the competent person for health and safety, provide specialist advice and guidance to the Director General and the Senior Management team on relevant legislation and implementation of the IOPC's Health and Safety Policy, annual plan and communication strategy.
Advise and support all staff on health & safety issues
To support the Head of People Services (PS) by developing systems to manage and report information on Health & Safety management and performance which will allow senior managers to manage safely
Act as the competent Fire safety manager for the IOPC, (under the Regulatory Reform (fire safety) Order, 2005)
Develop and implement the IOPC's health and safety policies, associated documents and supporting guidance to comply with health and safety legislation.
Support the Head of PS in the monitoring and audit of health and safety management within the IOPC
Monitor reports of accidents and incidents and near miss events to identify trends, investigating accidents, incidents and near miss events, as appropriate, providing reports and recommendations for corrective actions and preventative measures
Manage the investigation of incidents ensuring that appropriate procedures are followed and take the necessary corrective and preventative action
Liaise with health and safety enforcement authorities (HSE, Local Authority and Fire and Rescue Services) and our Trade Unions on health & safety matters. as required
To ensure that there is a comprehensive programme of training and development for health and safety across the IOPC, including the provision of e-learning platforms
Ensure the provision of Health and Safety reps/ appointed persons across the organisation receive adequate training, and support first-aiders, DSE assessors and evacuation wardens
Draft quarterly H&S reports to the Workforce Planning and People Impact Assurance Group and Health and Safety Forum.
Draft and deliver the annual health and safety report to Health & Safety Forum, Management Board and Staff Council
Attend various committees and boards as an advisor on health and safety matters, including acting as the officer in attendance at the H&S Executive Forum.
Support the Head of PS by undertaking programmes of monitoring, auditing and performance measurement sufficient to assure the Director General, Unitary Board and Management Board that health and safety management arrangements are appropriate, robust and compliant
Ensure the IOPC’s health & safety policy and procedures comply with legal requirements, codes of practice and good practice guidance established by the HSE and other relevant bodies
Work with the Head of PS advising on emerging issues and legislative changes that may have a significant impact on the IOPC
To act as the IOPC’s main contact with health & safety enforcement agencies and be responsible for complying with statutory reporting requirements for Reporting of diseases and dangerous occurrences regulations 2013
To assess the health and safety implications of capital and refurbishment projects, encouraging and facilitating the elimination and control of risks by design
Advising the FM teams on the requirements of Construction, Design & Management Regulations (CDM) 2015
To ensure that all the IOPC’s regional offices are compliant with statutory compliance and regulatory legislation
To undertake the H&S Audit programme of the IOPC
To monitor and continuously improve the health and safety management system
Monitor the Departmental H&S Risk Registers in conjunction with the senior managers of each department
Ensure that office risk assessments are kept up to date
Maintain our fleet management system, risk assessment application and personal safety application
Plan an execute engagement events for health and safety awareness day and health and safety awareness week
Engage with staff networks and deliver H&S inputs upon request or following organisational learning
Develop the suite of H&S Toolbox Talks
Maintain and update as necessary, the H&S information published on the intranet (Hub)
To liaise with the legal teams regarding actual and potential liability claims
To maintain professional CPD to ensure competence
Ensure robust risk assessments are in place for the IOPC. These include General office, first aid, fire risk assessments, young persons, lone working and new and expectant mothers
Undertake the provision of occupational hygiene monitoring when required.
Work with the internal communications team to deliver required H&S messages, campaigns and raise awareness of health and safety across the organisation
Undertake ill health risk assessments as required
Oversee and support the DSE Assessors in undertaking assessments and providing required equipment
Support the People Partnering team in advising on required equipment for reasonable adjustments
Undertake Line Manager responsibilities for the Health and Safety Advisor
Assist the procurement team in renewal of any H&S contracts and the sourcing of new suppliers/equipment where necessary.

NB: This post will require:

Some out of hours working may be necessary
Travel between IOPC offices

The Ideal Candidate

ESSENTIAL EXPERIENCE

Experience of delivering H&S advisory and assurance at a tactical level.
Experience of various health and safety management systems within a UK context.
Experience of dealing with staff at all levels verbally and in writing both internally and externally
Ability to communicate effectively with a broad range of staff
Experience of delivering tailored training and preparing training support materials
Experience of health and safety management in a large organisation, preferably in a multidisciplinary environment and multi-site organisation
Experience of leading a health and safety audit
Experience in developing and implementing effective reporting systems.
Project management skills
Experience of drafting policy
Experience of strategy formulation

ESSENTIAL TECHNICAL QUALIFICATIONS

NEBOSH National/International Diploma or equivalent
Grad IOSH or higher
Fire Safety qualification or equivalent experience
Lead H&S auditor qualification or track record of auditing in a large organisation.
Proven excellent written and presentational skills

DESIRABLE TECHNICAL

Train the trainer qualification
Line Management experience
Postgraduate Certificate in Occupational Health and Safety management
Chartered membership of IOSH

The role requires clearance to BPSS

National security vetting: clearance levels - GOV.UK (www.gov.uk)

Reasonable Adjustments

The IOPC is a diverse and inclusive workplace and we want to help you demonstrate your full potential whatever type of assessment is used. We are open to providing you with the tools you need to succeed. Whilst this list is not exhaustive, please see potential reasonable adjustments below that we can provide:

Extra time for presentations or interview questions
Formatting changes such as colours for text or background on written assignments
Questions presented in writing during interviews

If you require any reasonable adjustments to our recruitment process, please email Recruitment@policeconduct.gov.uk

Package Description

What we Offer:

27.5 days paid annual leave (increasing with service to 32.5 days)
Options to carry over, buy or sell annual leave
Civil Service pension
Civil Service maternity leave package
PAM employee assistance programme
Access to Civil Service Sports Council (CSSC) membership
Cycle to work scheme
Opportunity to enjoy the latest home and electronics in a more affordable way provided by Vivup
Car Leasing Scheme
Staff networks focused on each of the protected characteristics – run for staff, by staff: Enable Network, Welsh Network. Pride and LGBTQI+ Network,  Sex and Family Network, Race, Religion and Belief Network
Learning and development tailored to your role
An environment with flexible working options
 A culture encouraging inclusion and diversity behaviours

Additional Information:

The IOPC is not eligible to participate in the Civil Service transfer process, therefore successful candidates will not be able to transfer to the IOPC on their existing terms and conditions.

The IOPC does not participate in the UK Visa Sponsorship Scheme therefore, candidates will have to provide evidence of their Right to Work in the UK if offered a role with us.

This role is exempt from the Rehabilitation of Offenders Act 1974, therefore a standard Disclosure and Barring Service (DBS) check will be carried out for the successful candidate during the pre-employment process.

 Any move to the Independent Office for Police Conduct from another employer will mean you can no longer access childcare vouchers. This includes moves between government departments. You may, however, be eligible for other government schemes, including Tax Free Childcare. Determine your eligibility at https://www.childcarechoices.gov.uk

Although we are currently unable to guarantee a longer or more permanent contract, if the role can be extended or made permanent, the successful post holder may be offered the role first without further interview.

Emotional Consideration:

In performing this role, you may have regular exposure to distressing material which will likely be impactful, traumatic and challenging. Given the nature of the work, you may have contact with individuals who are experiencing extreme distress. The IOPC recognises this and offers all staff a range of wellbeing provisions, including TRiM (Trauma Risk Management) peer-to-peer support, a dedicated Wellbeing Advisor, and access to free confidential counselling. All staff are strongly encouraged to proactively access and engage with the support available. If you would like to speak about this element of the role with somebody already doing similar work at the IOPC, please contact Recruitment@policeconduct.gov.uk and this can be arranged.

Rydym yn croesawu ymgeiswyr i ymgeisio am rolau trwy gyfrwng y Gymraeg fel eu dewis iaith.

About the Company

Be yourself:

The IOPC is committed to promoting equality and valuing diversity in everything we do. Our vision is to be, and to be seen as, a leader in inclusive employment and services, demonstrating this ethos in everything that we do.

As a silver standard Stonewall employer, we continue to commit to being an LGBTQ+ employer through the work of our Pride LGBTQ+ Staff Network, creating welcoming environments for lesbian, gay, bi, trans and queer people.
We are pleased to share that we are a signatory of the Business in the Community Race at Work Charter. The Charter is composed of five calls to action for leaders and organisations across all sectors.
Being a Disability Confident employer, the IOPC is dedicating to removing the barriers for disabled people to thrive in the workplace.
Our Staff Networks are constantly working to make the IOPC the leaders of inclusive employment, from our Allyship Programme to Welsh Language Standards and our Know the Line Policy, we are constantly seeking new ways to create an environment for all to develop and thrive.

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