Job Introduction
As an Executive Support to the Director General, you will be welcomed into a dynamic and inclusive team providing high level confidential support to the Director General’s office. The IOPC is on a journey to develop its culture, perspectives and ethos to support the organisation’s core outcomes and this is your opportunity to enter into the varied world of IOPC Executive Support, allowing you to develop your mindset and approaches to contribute to improving the police complaints system in England and Wales.
Throughout the recruitment process we will assess your Experience, Strengths, IOPC Values and HEO level Behaviours (behaviours confirmed if invited to interview stage). As part of the application process, you will be asked to complete a statement of suitability based on the essential criteria.
Anticipated assessment and interview dates are the 19th and 20th of December.
#IND
Main Responsibility
1. To act as a first point of contact for the office of the Director General
2. To proactively manage and coordinate the diary of the Director General and Chief of Staff by prioritising and arranging internal and external meetings, as directed, and as and when necessary.
3. Undertake specific projects on behalf of the Director General and provide all necessary support for activities.
4. Plan and organise travel and accommodation as and when required for the Director General and Chief of Staff.
5. To liaise with key stakeholders on behalf of the Director General and Chief of Staff.
6. Maintain effective digital filing, records and data storage including emails and retrieval systems in compliance with organisational policy and ensuring the needs of the Director General and Chief of Staff are met.
7. Organise and forward plan the work of the Director General’s office.
8. Support the work of the Deputy Chief of Staff by gathering and collating information from across the organisation to facilitate the production of briefings and reports for the Director General Office.
9. To provide full secretarial support by signposting as appropriate and dealing with correspondence and calls, as directed by the Chief of Staff.
10.Draft letters and responses to a high standard, collate agendas, minute meetings, follow up actions and other administrative tasks as required to support the Director General’s office.
11.To plan and manage key organisational events as directed by the Chief of Staff.
12.To contribute to the development of the Director General’s office by creating efficient working systems and processes to enable a professional working environment.
13.Always demonstrate a “can-do” attitude with commitment to the equality, diversity and inclusion aims and strategy of the IOPC, as well as the values and behaviours.
14.To undertake any other duties that are commensurate with the effective running of the Director General office.
The Ideal Candidate
Essential Experience
• Experience of providing high-level administrative support in a senior role.
• Experience of providing support to a Director General / Chief Executive or similarly high-level job role.
• Excellent, administrative skills including the ability to identify administrative needs and develop and maintain appropriate systems to meet them.
• Experience of managing and planning projects, conferences, and events.
Essential Skills
• Ability to work collaboratively with colleagues and a range of stakeholders.
• Ability to convey information to people clearly and simply.
• High level of attention to details.
• Ability to forward plan and manage a complex and busy diary.
• Ability to take accurate minutes, including being able to interpret and sum up complex discussions concisely.
• Ability to draft routine correspondence and reports.
• Ability to maintain accuracy and attention to detail.
• Good negotiation skills.
• Excellent interpersonal and communication skills including diplomacy.
• Excellent time management skills with the ability to manage multiple priorities and deadlines.
• Excellent knowledge of Microsoft Office.
• Able to focus for long periods of time and prioritise and work under frequent pressure with tight and challenging deadlines.
Knowledge and Qualifications
Qualifications:
• Evidence of continuing personal and professional development.
Knowledge:
• Good understanding of administrative and secretarial practices.
• Knowledge of office management processes and procedures.
Working Conditions:
• The postholder must be able to spend the majority (60-80%) of their contractual hours working in-person, in Canary Wharf due to the nature of the job role.
• The postholder must be able to work flexibly to meet the demands of the job role. This means at times longer days including early starts and late finishes.
• The postholder must be able and willing to travel to all IOPC locations, and external stakeholder locations, as and when required.
The role requires clearance to BPSS
National security vetting: clearance levels - GOV.UK (www.gov.uk)
Reasonable Adjustments
- Extra time for presentations or interview questions
- Formatting changes such as colours for text or background on written assignments
- Questions presented in writing during interviews
If you require any reasonable adjustments to our recruitment process, please email Recruitment@policeconduct.gov.uk
Package Description
- 27.5 days paid annual leave (increasing with service to 32.5 days)
- Options to carry over, buy or sell annual leave
- Civil Service pension
- Civil Service maternity leave package
- PAM employee assistance programme
- Access to Civil Service Sports Council (CSSC) membership
- Cycle to work scheme
- Opportunity to enjoy the latest home and electronics in a more affordable way provided by Vivup
- Car Leasing Scheme
- Staff networks focused on each of the protected characteristics – run for staff, by staff:
- Age Network
- Enable Network
- Welsh Network
- Pride and LGBTQI+ Network
- Sex and Family Network
- Race, Religion and Belief Network
Learning and development tailored to your role An environment with flexible working options A culture encouraging inclusion and diversity behaviours
Additional Information:
The IOPC is not eligible to participate in the Civil Service transfer process, therefore successful candidates will not be able to transfer to the IOPC on their existing terms and conditions.
The IOPC does not participate in the UK Visa Sponsorship Scheme therefore, candidates will have to provide evidence of their Right to Work in the UK if offered a role with us.
This role is exempt from the Rehabilitation of Offenders Act 1974, therefore a standard Disclosure and Barring Service (DBS) check will be carried out for the successful candidate during the pre-employment process.
Any move to the Independent Office for Police Conduct from another employer will mean you can no longer access childcare vouchers. This includes moves between government departments. You may, however, be eligible for other government schemes, including Tax Free Childcare. Determine your eligibility at https://www.childcarechoices.gov.uk
Rydym yn croesawu ymgeiswyr i ymgeisio am rolau trwy gyfrwng y Gymraeg fel eu dewis iaith.
About the Company
As a completely independent organisation, the IOPC seeks to uphold the rights of the public and investigate the most serious matters, including deaths following police contact, to promote learning and influence change in policing. The IOPC is an organisation steeped in history, influenced by significant figures such as Stephen Lawrence and Sir William Macpherson. We are looking for people to uphold our core values, and in return we will give you a supportive and inclusive work environment to flourish in.
Be yourself
The IOPC is committed to promoting equality and valuing diversity in everything we do. Our vision is to be, and to be seen as, a leader in inclusive employment and services, demonstrating this ethos in everything that we do.
- As a silver standard Stonewall employer, we continue to commit to being a LGBTQ+ employer through the work of our Pride LGBTQ+ Staff Network, creating welcoming environments for lesbian, gay, bi and queer people.
- We are pleased to share that we are a signatory of the Business in the Community Race at Work Charter. The Charter is composed of five calls to action for leaders and organisations across all sectors.
- Being a Disability Confident employer, the IOPC is dedicated to removing the barriers for disabled people to thrive in the workplace.
- Our Staff Networks are constantly working to make the IOPC the leaders of inclusive employment, from our Allyship Programme to Welsh Language Standards and our Know the Line Policy, we are constantly seeking new ways to create an environment for all to develop and thrive.
