Job Introduction
There are many opportunities to work for the IOPC outside of investigations, where your skills, experience and passion can be utilised. Within the Strategy and Corporate Services Directorate, you will find a wide variety of careers to support our organisational goals of improving confidence in policing whilst developing your own expertise. Our Data Protection and FOI team is responsible for making sure we stay compliant around data laws and regulations.
We'll assess you against these Level 1 behaviours during the selection process:
- Seeing the Bigger Picture
- Changing and Improving
- Working Together
- Managing a Quality Service
- Delivering at Pace
This vacancy is using Success Profiles, to find out more, please click here.
Throughout the recruitment process we will also assess your Experience, Strengths and Values. As part of the application process, you will be asked to complete three sift questions based on the essential criteria.
We reserve the right to close this advert early if a high number of applications is received.
Main Responsibility
- To work with Information Asset Owners and the Data Protection Assurance and Reporting officer to learn more about how information assets are used in their respective areas, and identify key trends
- Attend local team meetings to share updates provided by the Data Protection Officer, or Data Protection Assurance and Reporting Officer.
- Following local team meetings provide feedback from the local teams, or pass on advice requests to the DPO or Data Protection Assurance and Reporting Officer
- Provide support to the Information Asset Owners in relation to their quarterly assurance reporting obligations e.g. reminding them of reporting timescales, directing them to where they can gather appropriate evidence, supporting with information gathering
- Acting as a conduit between the relevant business areas and the Data Protection Assurance Officer to identify when a Data Protection Impact Assessment (DPIA) might be necessary and provide appropriate administrative support within the DPIA process
- Scheduling meetings with the relevant business areas
- Support the Data Protection Assurance and Reporting Officer with coordinating internal data protection audits e.g. diary planning, evidence gathering, email communications
- Meeting support to include taking minutes and action points
- Maintain the Information Asset Register for each business area on a regular basis, as directed by the Data Protection Assurance and Reporting Officer, Data Protection Officer, or Information Asset Owners
- Review process mapping for each business area, flagging change where necessary to check that they are still accurate and reflective of current business processes, this will be done in co-ordination with the business areas
- Adhere to the IOPC data quality, records management, data protection & information management principles, to ensure information is safe, secure, and shared appropriately.
- Working closely with the other Assurance Officer to share knowledge, update on ongoing tasks and workload
- Working with the rest of the FOI & Data Protection Team to document feedback in relation to information requests received externally/internally
- Travelling to other IOPC offices/ alternative locations may be required with notice.
The Ideal Candidate
Essential
- Good level of education, educated to at least GCSE standard or equivalent
- Excellent written and oral communication skills
- Ability to work under pressure and prioritise tasks, working to strict and conflicting deadlines
- Demonstrates high level of attention to detail and an ability to work accurately
- Proven experience of working effectively in a team environment
- Good Level of ICT skills and facility with IT systems and applications including MS word, Excel, and Power Point, SharePoint and experience using case management systems.
- Excellent interpersonal skills, including tact, discretion, and some experience of liaising with representatives from external agencies
Desirable
- Experience in data protection or information management.
- Previous involvement in championing or supporting behaviour change
Reasonable Adjustments
The IOPC is a diverse and inclusive workplace and we want to help you demonstrate your full potential whatever type of assessment is used. We are open to providing you with the tools you need to succeed, from extra time to formatting changes, to name a mere few. If you require any reasonable adjustments to our recruitment process, please email humanresources@policeconduct.gov.uk
Package Description
- 27.5 days paid annual leave (increasing with service to 32.5 days)
- Options to carry over, buy or sell annual leave
- Civil Service pension
- PAM employee assistance programme
- Access to Civil Service Sports Council (CSSC) membership
- Staff networks focused on each of the protected characteristics – run for staff, by staff
- Learning and development tailored to your role
- An environment with flexible working options
- A culture encouraging inclusion and diversity behaviours
Additional Information:
The IOPC is not eligible to participate in the Civil Service transfer process, therefore successful candidates will not be able to transfer to the IOPC on their existing terms and conditions.
The IOPC does not participate in the UK Visa Sponsorship Scheme therefore, candidates will have to provide evidence of their Right to Work in the UK if offered a role with us.
This role is exempt from the Rehabilitation of Offenders Act 1974, therefore a standard Disclosure and Barring Service (DBS) check will be carried out for the successful candidate during the pre-employment process.
Any move to the Independent Office for Police Conduct from another employer will mean you can no longer access childcare vouchers. This includes moves between government departments. You may, however, be eligible for other government schemes, including Tax Free Childcare. Determine your eligibility at https://www.childcarechoices.gov.uk
About the Company
As a completely independent organisation, the IOPC seeks to uphold the rights of the public and investigate the most serious matters, including deaths following police contact, to promote learning and influence change in policing. The IOPC is an organisation steeped in history, influenced by significant figures such as Stephen Lawrence and Sir William Macpherson. We are looking for people to uphold our core values, and in return we will give you a supportive and inclusive work environment to flourish in.
Be yourself
The IOPC is committed to promoting equality and valuing diversity in everything we do. Our vision is to be, and to be seen as, a leader in inclusive employment and services, demonstrating this ethos in everything that we do.
- As a silver standard Stonewall employer, we continue to commit to being a LGBTQ+ employer through the work of our Pride LGBTQ+ Staff Network, creating welcoming environments for lesbian, gay, bi and queer people.
- We are pleased to share that we are a signatory of the Business in the Community Race at Work Charter. The Charter is composed of five calls to action for leaders and organisations across all sectors.
- Being a Disability Confident employer, the IOPC is dedicated to removing the barriers for disabled people to thrive in the workplace.
- Our Staff Networks are constantly working to make the IOPC the leaders of inclusive employment, from our Allyship Programme to Welsh Language Standards and our Know the Line Policy, we are constantly seeking new ways to create an environment for all to develop and thrive.
